PAC elections

List of elected and alternate representatives

Representatives of the retired members of the Plan Three-year term ending
Elected representatives
William (Bill) R. Price May 19, 2020
Karen Kennedy May 19, 2020
Peter Whitaker May 19, 2020
Alternate representatives
André Frappier May 19, 2020
Louis Destroismaisons May 19, 2020
Rick Irving May 19, 2020
Representatives of all active members of the Plan (DB and DC components) Three-year term ending
Elected representative
Max LeBreton November 4, 2018
Alternate representative
Vacant
Representatives of management and exempt members of the Plan (DB and DC components) Three-year term ending
Elected representative
Chantal Séguin Flamand June 2, 2021
Alternate representative
David A. Taylor June 2, 2021

Governing rules

The PAC election process is subject to the Pension Benefits Standards Act, 1985, (section 7.2 (1) Pension council) and to the Pension Benefits Standards Regulations, 1985 (SOR/87-19), section 5, Choice of [...] Pension Council Representative. The election process is auditable and must be completed on a set schedule.

Schedule of elections

The election of the... will be held in...
representative of all active members of the Plan (DB and DC components) August to November 2018
representatives of the retired members of the Plan 2020
representative of management and exempt members of the Plan (DB and DC components) 2021

Eligibility

The eligibility criteria vary depending on the position and are as follows:

For the 2018 election of the... members eligible to nominate themselves and to vote are...
representative of all active members of the Plan all active members of the DB and DC components of the Plan as at June 30, 2018 who continue to be part of this group throughout the election process.
For the 2020 election of the... members eligible to nominate themselves and to vote are...
representatives of the retired members of the Plan former or active employees in receipt of pension benefit payments from the Plan as at a specific date who continue to receive pension benefit payments throughout the election process.
For the 2021 election of the... members eligible to nominate themselves and to vote are...
representative of management and exempt members of the Plan management and exempt members of the Plan (DB and DC components) as at a specific date who continue to be part of this group throughout the election process.

Note: Eligibility dates are determined prior to the start of each election and announced on this site.

Nomination process

During an election, eligible Plan members receive a nomination kit in the mail. The kit contains instructions on how Plan members can nominate themselves, should they wish to represent their fellow members on the PAC. A Plan member cannot nominate another Plan member. Nomination instructions must be followed carefully in order for the nomination to be accepted. Each nomination period allows enough time for members to submit their nomination. Late submissions will not be accepted.

Voting process

After the closing date of any nomination period, eligible Plan members receive voting instructions,

unless... Then... and...
there is only one candidate for the position of the representative of all active members of the Plan. that candidate becomes the representative by acclamation the election process ends.
there are only three candidates or less for the three positions of the representatives of the retired members of the Plan. these candidates become the representatives by acclamation the election process ends. Any remaining position remains vacant until the next election.
there is only one candidate for the position of the representative of management and exempt members of the Plan. that candidate becomes the representative by acclamation the election process ends.

2018 - Introducing electronic voting (e-voting)

For the 2018 All Active election, Plan members have three options to vote:

  • Online
  • By phone
  • By mail

However you decide to vote, you can rest assured that all votes are 100% anonymous and that your privacy is respected.

E-voting services are provided by Scytl, a world leader in secure electronic voting solutions. Their platform offers an integrated solution for both online and telephone voting.

The processing of the votes received by mail will be overseen by Raymond Chabot Grant Thornton.

Terms of elected representatives and alternate representatives

The term of office for elected representatives and alternate representatives is three years provided they meet the following criteria:

  • The representative of all active members of the Plan and the representative of management and exempt members of the Plan must continue to be part of the group they represent throughout their term of office.
  • The representatives of retired members must continue to receive pension benefit payments from the Plan throughout their term of office.

If an elected or alternate representative is unable to complete his/her term of office or no longer meets the above criteria, the alternate representative or the candidate (as the case may be) with the next highest number of votes replaces the elected representative or the alternate representative (as the case may be) for the remainder of the three-year term.

If the replacement is unable or unwilling to assume the position, or no longer meets the above criteria, or is later unable to complete the remainder of the term, then the alternate representative or candidate (as the case may be) with the next highest number of votes becomes the elected representative or the alternate representative (as the case may be) for the remainder of the three-year term. Whenever vacancies occur, the process will continue in this manner until the list of alternate representatives or candidates is exhausted or the term has expired.

Meetings – PAC members normally meet three times a year. The meetings are held in English. PAC members may communicate in English or in French at meetings. Meeting materials are provided in English and French.

Code of Conduct – The Code of Conduct has been adopted by the Pension Committee. All elected and alternate representatives must sign an annual acknowledgement certifying their agreement with the Code of Conduct of the PAC.

Compensation – Elected and alternate representatives do not receive monetary compensation or any other indemnity from the Pension Fund for attending PAC meetings. However, those who are also employees of Canada Post will continue to receive their regular pay when they attend a meeting that takes place during their regular hours of work. The employee's absence from work to attend a PAC meeting, including travel time, is not considered leave without pay. Travel expenses are reimbursed and are treated in compliance with the Canada Post travel guidelines. During an election period, any candidate who has questions concerning compensation or travel should send an email at PACelectionsCCP@canadapost.ca.

Knowledge requirements – Elected representatives are expected to have at least some knowledge of investment markets in Canada and abroad, or some knowledge of financial analysis, or of federal pension legislation, or a detailed understanding of defined benefit pension plans, or of actuarial principles. If they do not meet this qualification, they must participate in relevant training, at the expense of the Plan, in order to continue their term.